Musicians share a special bond with their instruments. When a move across the globe arrives, your prized companion must take the trip, too. Excitement builds — along with a hint of nerves. A small voice in the back of your mind starts asking questions like, “Will my cello enjoy humidity?” or “Does my guitar need a passport?”
Moving musical instruments internationally can feel like a complex concerto. This guide helps you to orchestrate a harmonious move. Explore how to move instruments overseas with tips on packing, shipping, customs and valuation coverage.
This tip is at the top spot for a reason! Working with a reputable moving company is one of the best things you can do for yourself and your instrument. International relocations involve complex planning. Professional movers with experience in specialized items can lighten the load and help you navigate everything from freight options to customs.
Musical instruments are particularly susceptible to damage during travel. The smallest crack on the body of your cello or violin can affect sound quality and value. A clarinet key that becomes loose in transit may need costly repairs. Pianos are a different story, with thousands of moving parts.
Moving experts use proven packing techniques and equipment to protect your instrument.
Proper packing materials and techniques protect your instrument on its travels. The following steps can help your precious cargo reach its destination in pristine condition:
Grab a notebook or a spreadsheet and create a list of your instruments. Include every detail, from the make to the serial number. Take high-resolution photos from different angles. Add these to the list, along with authenticity certificates and proof of purchase for high-value items.
A hard-shell case protects your instrument from bumps and shifts during transit. It acts like body armor, tough on the outside, cushioned on the inside. The original manufacturer’s case is ideal, but you can also buy flight cases with padding and locking mechanisms.
Gather these materials for packing success:
Different types of instruments need specific packing techniques to keep them safe:
Labeling your packaged instruments can streamline the moving process. Print or handwrite a label that states the box is fragile and contains a musical instrument. Include other notes for safe handling, like arrows or “this side up.” Numbering or color-coding the labels makes unpacking at your destination easier.
Your musical instrument will travel to its new home by either air or sea. Its size, value and urgency guide the ideal choice.
Air freight is a speedy transport method that suits smaller, valuable items. This option often comes with a higher cost. Opt for air freight when timing matters or when the musical instrument has significant value. You can also send some items by air and others by sea.
Sea freight carries larger volumes at a lower cost with a longer timeline. This route is ideal for pianos or instruments traveling with a household shipment. You can decide between two shipment options:
Professional movers can recommend the best option based on your needs, timeline and budget.
Transporting musical instruments across international borders comes with customs and import regulations. Follow these tips for a smoother journey:
Valuation coverage gives you financial peace of mind in the event of instrument damage during the move. Reputable relocation providers offer different coverage levels. Basic coverage may not cover the total value of a high-end item, so it’s best to splurge on full value protection.
Have your instrument valued by a certified appraiser before your move. This appraisal, along with other documents, is crucial if you need to file a claim.
Just like you take time to settle into a new home, so does your instrument. Temperature fluctuations and humidity can cause wooden instruments to warp or crack. Resist the urge to play it as soon as it arrives. Rather, leave it in its case for a day or two, allowing the materials to adjust to its changed environment.
After unpacking, inspect your instruments for any damage. You will need to adjust and tune your instruments after travel — do this slowly to avoid placing any strain on them.
A smooth move feels like a well-orchestrated symphony — coordinated, balanced and perfectly in tune. For over 100 years, Corrigan Moving Systems has conducted effortless moves. We know how to move musical instruments internationally with precision, and our trained crew handles everything from grand pianos to cellos.
Your dedicated global relocation specialist supports you at every step of your journey. We handle the details, paperwork and customs clearance so you can focus on your new adventure. Let’s make beautiful music together! Contact us to schedule your free in-home or virtual consultation today.
