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Choosing the Right Moving Company for Business Relocation

So the time has come to relocate your business. As a business owner, you take great pride in your company and have carefully considered how moving will impact all aspects of your operations. Now that you’ve done your research and found a new location, you’re finally ready to make the move. Just one step remains — choosing the right moving company to handle the relocation.

So how do you select the right mover for your business? After all, not all moving companies are created equal.

A moving company experienced in commercial relocations will work with you to develop a detailed plan of action to help minimize your company’s downtime.

Regardless of the size and scope of your move, the right moving company will ensure you have an efficient moving experience that results in a low overall relocation cost.

It’s important to do the proper research before selecting a mover. There are hundreds of movers to select from in the marketplace, yet only a small fraction of those are truly capable and experienced in office and industrial relocations.

Here are a few tips to help make the research and selection process easier for you:

Get references

Ask the mover to give you three references of recent moves they’ve performed for other companies that are similar to yours. Many movers who will advertise themselves as a commercial mover primarily only handle household moves.  These companies will be unable to give any references of similar businesses that they have recently moved. Asking for moving references will definitely help you weed out the pretenders from the professionals.

Certificate of insurance

Ask the mover if they will issue a Certificate of Insurance on their corporate insurance policies, showing your company and/or the building owner as “additional insured.” This provides you with valuable protection against property damage and/or workers’ compensation claims. This is a standard request. If the mover hesitates or refuses, he either has a poor safety history or is not experienced in commercial moving and should be avoided.

Plan of action

Once you conduct a pre-move survey with the prospective movers, require them to submit a detailed plan of action along with their estimate of cost. The plan should provide important information, such as how many trucks, men and support equipment they will commit to your project, how the move will flow and how long it will take from start to finish. Ask yourself: Does this seem reasonable, and does this meet my objectives and expectations?

Hourly rates vs. net cost

Do not make the mistake of focusing solely on hourly rates. There are many examples of companies selecting a mover based on the lowest hourly rate only to find out their move took significantly longer than estimated. This will cause the actual cost to be higher than what would have transpired with a more respected and well-organized commercial moving company. If a mover’s estimate seems too good to be true, it probably is.

If you follow these steps and drill down into the details, you will be able to find a moving company that stands out above the rest and takes as much care in moving your business as you did in making the decision to move. Expect to receive a smooth, efficient, high quality, cost effective relocation and don’t settle for any less when choosing the right moving company for your change in address.

Dan Burke

Written by Dan Burke

Dan Burke serves as director of business development for Corrigan Moving Systems.

41 Responses to “Choosing the Right Moving Company for Business Relocation”

kalyanarr2December 16th, 2014 at 10:16 am

This is a great article thanks for sharing this informative information.. I will visit your blog regularly for some latest post. –  http://www.packersandmoverskukatpally.com

JamesClarksonJanuary 2nd, 2015 at 10:03 pm

Finding the right moving company is essential. Relocation to a new place is stressful enough; the last thing you need are worries regarding moving your property and possessions. It is important to ensure movers are insured and provide quality work. Friends and family are a great place to start when seeking references or direction.
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MarcusFillionJanuary 9th, 2015 at 6:02 pm

Your tips are very helpful, thanks. In my case, my company has over two hundred computers, monitors, and keyboards that need to be moved between buildings. It’s going to be a long process, and everything is valuable. At least we’re getting outside help, or we could be at this for weeks. | http://rightmovecanada.com/

CaseyJones1January 14th, 2015 at 9:41 pm

Good point about getting references.  I am going to be moving soon and want to make sure I hire good movers.  I want people that I will be able to trust to do a good job.  I have several friends that have used movers before, I will ask them for references.  Thanks for the advice, Dan!
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trippvanderbiltJanuary 15th, 2015 at 8:32 pm

My wife and I have finally decided to move our business over-seas. We’ve put a ton of time and money into this decision. Anyway, one of the main things we need to figure out is if there is a moving business that will help us with the move not only in the States, but also over-seas. Do these moving/removalist companies exist? http://www.ashtons.com.au

CaseyJones1January 20th, 2015 at 11:04 pm

Good idea about asking about hourly rates/net cost differences.  I think a lot of people like to go with the cheapest crew but that might be two guys working as a part time gig to bring home a little extra money.  If you paid a bit more, you could probably have gotten a crew of experienced movers who could have gotten the job down in a third of the time which would have resulted in a cheaper total price.  I am looking to hire movers for an office relocation, these tips have been very helpful.
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KentClark1January 26th, 2015 at 3:42 pm

My wife’s office recently changed locations. Her boss didn’t want to pay for movers, so all of the employees did the work. It took them the entire day, which meant they lost a lot of money because none of them could actually work. I really think they should have hired a moving company. As you guys stated in the article, you can choose a good company if you just do your research. http://www.kloses.com.au/office-relocations/

JamesSimon1February 3rd, 2015 at 9:36 pm

Dan, I love what you said about the certificate of insurance. I’ve heard horror stories of things getting lost and profits being reduced as a result. I personally would favor having my own staff move any sensitive legal or clerical documents, just so that the organization doesn’t become too much of a nightmare on the other end of the move. That’s just my preference, though.
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James LisbonFebruary 5th, 2015 at 11:32 pm

Moving seems like it can be a hassle, but luckily there are different ways to do it.   I was reading through a home magazine the other day and it seems like there are some options when it comes to moving materials.  I liked how you mentioned to get references because not all movers are going to move things the same way. http://www.howi.com

FelicitySandyFebruary 11th, 2015 at 6:27 pm

I really thought that your paragraph on the “plan of action” was really valuable because you should consider insuring your items to ensure that your stuff gets to the new place safely. I also think it’s very important to think about either getting net pay, or hourly rates for moving. Sometimes either payment option has better benefits than the other depending on the location you’re moving. I mean, if the place is close where you’re moving, maybe it would be better to do the hourly rate. It’s just something really valuable to consider for your move I think. 
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JamesClarksonFebruary 11th, 2015 at 11:27 pm

CaseyJones1 Understanding the labor rates will help ensure that you choose an affordable moving company. I assume that paying a net cost will result in more individuals helping with the move, which reduces the time drastically. I am also currently relocating my office to a larger building; these tips have provided great direction.
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hedleyfulton83February 18th, 2015 at 6:16 pm

Asking for references is a great way to find good business movers. By doing this it is a lot easier for you to find a good and trustworthy business to work with. That is definitely advice that I am going to have to take. I will have to start asking other companies that I know who they have used to help them move.

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daveyhiltzFebruary 19th, 2015 at 6:19 pm

I didn’t even consider the cost of moving to the new office. I’m lucky to have a reserve fund set aside for things like this. I’ll be sure to check if they have insurance. I always think that’s important. Also, I would want to go with just a net cost, I don’t like not knowing what something is going to cost, even if it’s under what I anticipate.
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WalterKowalskiFebruary 24th, 2015 at 5:28 pm

Thank you for this information. My boss just purchased an office building downtown and he is moving the business into it. We are definitely going to need some help, so I’m looking into relocation services. Your advice about not focusing solely on hourly rates was very helpful. I’ll be sure to remember it.
Walter Kowalski | http://www.midwestmoving.com/relocation/business

James LisbonMarch 6th, 2015 at 11:10 pm

I liked the part of the article that mentioned getting references.  It would seem like moving can be an important thing for people, so they would probably want a company that is effective.  So I can see how asking for references could help narrow down the search a little bit. http://www.careymoving.com/spartanburg.php

FelicitySandyMarch 24th, 2015 at 6:44 pm

I really like the certification of insurance proof aspect of looking for a moving company. It’s definitely important to know that your stuff is insured and that the movers can get your furniture safely to your know location. Now, does moving company insurance cover the walls when movers are moving out couches? I feel like that would be an important thing to cover in the insurance as well. 
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CaseyJones1March 26th, 2015 at 1:28 am

Thanks for the information on commercial moving selection.  I agree that it is important to select the right moving company.  The tip you gave about making sure they are insured stood out to me.  That would be a real bummer if some of your expensive equipment was broken by uninsured movers.
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eugened314March 31st, 2015 at 9:01 am

I really like your suggestion about getting a plan of action ready. Moving a business is incredibly stressful. I think it is wise to hire professionals for these jobs. A few dollars for a removalist can really pay off when you are transporting expensive equipment.
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TyroneBobbyJoeHillApril 13th, 2015 at 11:50 pm

I think that these tips apply to residential moving services as well as commercial! My wife and I are looking for a good service to help us move and we’re going to do everything you listed. I love what you said about getting references. Nobody really knows more about a business and their services than a previous customer or client. We’re also going to do what you said and make sure they’re properly insured. We’d hate for there to be a major accident! Thanks so much for the post, Dan! http://www.ezmovingandstoragenm.com/

MaryJanePrinctonApril 15th, 2015 at 6:50 pm

I can’t even imagine what it would be like to try to move a business. That is definitely a lot of furniture to move. This is one task that you would want a lot of help with. You definitely couldn’t take on a project this big on your own.

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JamesSimon1April 30th, 2015 at 11:02 pm

The right moving company can be hard to find. If you don’t handle materials properly, they might be damaged. I’ve witnessed this firsthand. We’re moving right now and several things have been broken by accident.
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wjack4580May 5th, 2015 at 2:12 pm

I think that the certificate of insurance is a very important aspect of hiring a moving company. I don’t think i could ever feel comfortable getting a company to move my stuff without the insurance. I am glad that the article addressed it because it is something that is very much forgotten. http://www.able-moving.com

LaceyRockwell1May 6th, 2015 at 12:13 pm

My business is moving to a larger, more professional building. This is a huge deal, and we need to figure out the best way to move all of our stuff. There is no way we will be able to do this ourselves, so we have to figure out what moving company to get. I like what you said about paying, whether or not to hire for a net pay, or pay them hourly. That will be something to figure out. 

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MarcusFillionMay 6th, 2015 at 5:29 pm

References are a great idea. It would be nice to talk to some people about their experience with the moving company before hiring anyone. When it comes to movers, it’s worth taking the time to research. They’re going to be handling your possessions for a long time, so you want to find someone you can trust. http://www.dashpinetransport.com.au

Gary PuntmanMay 11th, 2015 at 7:16 pm

It’s important to pick just the right company to help you with your move. They can make things much easier for you.  It’s a good idea to hire someone who is efficient at this to take some stress off. http://www.randrmovers.com

JenniferStevensJune 5th, 2015 at 12:45 pm

The phrase that stuck out to me was when it said “Plan of action” because that could possibly help someone find something that would work for their situation.   Also, when it mentioned getting an estimate of cost, it made me think that it could make the job easier.  Luckily there seem to be services out there that can help with things like this should help be necessary. http://stewartmovingandstorage.com

marvinmagusaraAugust 18th, 2015 at 1:36 pm

Does the moving company has enough experience, do the movers have training on moving activities, What about their reputation….these are also important to consider while selecting a moving company. http://amanandvan247.com

DanielaAdamsAugust 26th, 2015 at 6:16 pm

This information is very helpful, I will show this to my friend. Her business is expanding, and he is planning to move to a new building. I would never think you can ask references from a moving company, but that is actually pretty smart. http://gwcmoves.com

JackMoore89November 4th, 2015 at 7:29 pm

Choosing a moving company can be stressful and confusing. You know you need someone who is reputable and reliable, because you’re trusting all of your equipment to them. The best thing to do is to ask around for references, get insurance information, and then start asking for quotes. Once you have all that, you can easily make a good decision that you won’t regret. 
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correysmith321January 8th, 2016 at 4:35 pm

Wow, what a great tip to know about asking the movers for a certificate of insurance. If they do offer insurance, would they tell you how much they’ll cover or how it would work? These type of questions came into my mind because my father is looking to find a some commercial movers to help him and his company move out from one building to another. http://www.elitemovinginc.ca

vovagutman69March 11th, 2016 at 5:57 am

Hi guys!
Next month I leave from my parents house in Orlando.I got one big room with a lot of stuff  there and also I I got friends bags.I’m going to live with my friend in colorado.Do you provide services in Orlando???Because I find only this company in my location
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Eve huntJune 3rd, 2016 at 12:58 am

Hey thanks For this valuable information. That what are some necessary things you should need to keep in mind while hiring a mover company.