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Your Home Business: 10 Tips for Planning your Relocation

If you work in a traditional 9-to-5 job and your office is relocating, the chances are that your company will move your office equipment and materials to its new location.

But if you work for yourself in a home-based business, you have a few things to consider that make a relocation a bit more complicated.

Here’s a list of ten things you need to keep in mind if you’re moving your home office:

1. Plan your move well in advance.

A move that’s not well-planned is a disaster waiting to happen. As soon as you know you’re moving, begin making detailed plans to run your home office from your new location.

It’s not just a matter of moving computers, files, books, and office materials: moving an office is more complicated. You want to minimize downtime for your business, so begin making to-do lists as soon as you know when you’re moving.

Even if you don’t have a move-in date, start your preparations as soon as you know that you’re relocating, and if you have employees, make sure they’re aware of the move as soon as you know it’s certain.

2. Arrange for utilities at your new home before you move in.

A home business without electricity, water, trash pick-up, gas service, heating oil, telephone service, or internet service is one that won’t last long.

At least 30 days before your scheduled move-in date, arrange with your utility companies for service to be operational before you begin moving.  

3. Notify your customers of the possible downtime.

Send an email or letter to your customers informing them of your impending relocation. You’ll need to make sure they update their address and contact information for your business so that their critical business-related information reaches you.

Relocating is an ideal time to offer moving specials, discounts on services, and other incentives to build your business so your move can make your company money rather than be another expense.

4.  Change account addresses.

Notify your suppliers of your new address, and be sure to let them know when the new address is valid. You don’t want your business supplies or critical items such as receipts, bills, and so on to go to the wrong address.

5. Update shipping apps/account addresses.

If you’re using apps on your smartphone (such as UPS or FedEx), make sure you update your account address so that your shipments arrive on time.

If you purchase business supplies from online retailers such as Amazon or Office Depot, make sure you update your accounts with your new address as well.

6. Change addresses for your business account and credit/debit cards.

Call your bank or credit card companies to notify them of a change of address. You don’t want bills or monthly statements to be delayed or sent to your old address.  

7.  Fill out a change of address form/mail hold with the US Post Office.

The US Postal Service has a handy online change of address form. Take advantage of this service and be sure to specify the effective date of your new address well in advance. If your move will take several days, consider putting a hold on your mail delivery until you’re ready to open your business again.

8.  Check bandwidth constraints at your new location.

If you’re moving to a small town or a new community, you may have restrictions on internet speeds that may severely impact your business. Make sure you check your options for internet providers.

Many communities have multiple ISPs (Internet Service Providers) who can provide you with internet service. Many ISPs offer relocation specials, and many offer discounts for bundling television and internet services for businesses.

Remember the #1 rule of internet speed:  it’s never fast enough. Opt for the highest level of internet speed you can afford, and don’t be afraid to negotiate with your ISP.

9. Make sure you understand possible customer parking issues.

If you have customers visiting you in your home office, make sure you’re clear about where they’re allowed to park. Customers who must pay for parking or park in a questionable area may be reluctant to visit you.

10. Pack, load, and unpack carefully.

Use proper boxes, tape, packing material, and labels. Your sensitive electronic equipment may be unusable if you fail to pack, load, and unpack with care. Dropping a box even once can mean disaster for your equipment AND your home business.

If there’s any doubt you can move your office by yourself, it’s better to hire a professional or specialized mover rather than risk your livelihood.

Keep these tips in mind, and your home office move is bound to be successful.  Good Luck!

If we can help, give a call for a quote today.

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